Banquet halls are big indoor areas which can be used for an event or celebration that needs large capacity and catering services. Frequently, these are situated in scenic settings that add to the atmosphere and reduce the chances of an interruption. These halls are also used for award ceremonies, product launches, wedding receptions, conferences, as well as private parties.
When deciding on a banquet hall, it’s crucial to consider its location for various reasons. Firstly, ensure that the selected venue will be accessible to all your guests. This could mean booking a hall that’s central in relation to where your guests are traveling from and any special needs such as ramps for wheelchair access should be met. The second thing to consider should be; are all the services you need available on site? Or are they provided by the local companies? Besides catering, equipment might have to get hired for an exhibition or presentation. As much as most of your needs can be catered for by the site operators, it’s good to have a list of any equipment needed and ensure that it can be brought in for the occasion.
Along with catering services, you might wish to think about refreshments. If a bar is necessary, you should check if the banquet hall has one or if you have to hire services of a mobile bar but will it be open or paid for by the guests in both cases? .
Based on the duration of your event, you may consider hiring some entertainment like a comedian or DJ and a great footage or photographs of the occasion will make it even more memorable so you should arrange for a camera man or a photographer.
After the location has been selected, you will have to organise seating and tables. Such provisions might already have been handled by the event organizer of the venue but it’s best to always check that when making the booking. Also, ensure there’s ample room in the banquet hall to accommodate all your guests comfortably and some other equipment which might be needed for a presentation or exhibit is essential and if your guests want to spread out, is there an outdoor place? .
If you need an outdoor area, you should consider the weather conditions. You should check with your selected venue operator if they can prepare a small marquee outside in case the weather changes. These can be hired either from the venue’s event organizer or even a nearby company.
Some of the less important factors are the theme and decoration. If there’s a particular look you’re after, it’s good to check what provisions the site operator has in place. After that, you might have to organize a group of individuals to decorate your preferred hall in good time prior to the occasion. Your visitors will like the attention to detail and it will also make the event more memorable.